We offer a number of standard search packages, which include species, habitat and sites data. Prices apply only to chargeable data requests. Not all packages may be available for all enquiry types. If you cannot find the exact package you require for your search, we recommend you pick that which most closely meets your needs. For example, if you require a 1km P&P Species + Local Sites, we would recommend you choose either package A1 or B1. This is also the case for single-species searches, e.g. those where only bat data is needed. In this instance we'd recommend you select Package D1. Our search results can be filtered to your needs.

For English Woodland Creation Offer (EWCO) schemes please select either package A1 (protected, priority and notable species only) or B1 (all species).

• Package A0 – from £85 + VAT: P&P Species, Sites, Habitats (within site) – Protected and priority species, sites and habitats with no buffer. For searches using a polygon of the full search area.
• Package A1 – from £170 + VAT: 1km P&P species, Sites, Habitats – Legally protected species records, priority, and INNS species records, Statutory and non-Statutory sites and Priority habitats
• Package A2 – from £170 + VAT: 2km P&P species, Sites, Habitats – Legally protected species records, priority, and INNS species records, Statutory and non-Statutory sites and Priority habitats
• Package B1 – from £170 + VAT: 1km All species, Sites, Habitats – 1km All species records, Statutory and non-Statutory sites and Priority habitats
• Package B2 – from £170 + VAT: 2km All species, Sites, Habitats – 2km All species records, Statutory and non-Statutory sites and Priority habitats
• Package C1 – from £170 + VAT: 2km P&P species, Local Sites – 2km Legally protected species records, priority, and INNS species records, non-Statutory sites
• Package D1 – from £85 + VAT: 2km All Species Records – 2km All Species Records
• Package P – No Charge: Public – only available to members of the public for personal interest

You will receive an instant quote for the search, so as soon as you accept the quote and submit your request we will begin processing the search. We aim to provide all Ecological Data Search reports within five working days. We also offer a Custom Search, at additional cost, for specialist enquiries which do not fall within our standard packages.

Additional Items
Many of our Standard Data Search Packages allow you to add Additional Items. This will allow you to request records for specific species sets (e.g. bats, GCN) in a chosen radius from your search point, line, or polygon. For example, you may add a 4km bat record search as an Additional Item onto your standard 2km P&P Species, Sites, and Habitats package. The Additional Items will be added to your package choice and calculate a new cost.

Custom Searches
Although you can specify a Custom Search or add some custom notes using the Additional Items button, Custom Searches usually take time to agree and are no cheaper than our Standard Data Search Packages, so we will always recommend a Standard Data Search Package. For example, if you request a Custom Search for bats only at 2km we will recommend our 2km All Species Records package, as the way the way the data are presented will allow you to filter for just what you need, and you will receive an immediate quote.

Other Services
Where available, we can also provide Local Wildlife Site Survey Reports at a cost of £25.00 per citation + VAT. These contain the full survey report for a site, including full site description, species list, and habitats maps. Please contact us directly via email to request these once you have received your search results and have identified the Survey Reports you wish to purchase, including the E0 number of your search and the code and name of the site you'd like to request. Species distribution maps and Phase 1 habitat information and target notes can also be provided by direct request.

NEYEDC does not usually charge for Ecological Data Searches for bona fide naturalists, scholars, academics or landowners who have allowed data pertaining to their land to be used by the Centre. See NEYEDC Charging Policy for details and exceptions.

Non-Chargeable Ecological Data Searches can be requested in the normal way by selecting your relevant request type (either Partner, Public, Academic) and filling in the online form by selecting one of the available packages.

Non-Chargeable requests can be made for any other data using a Custom Search, e.g. specific species or species groups, non-Notable species lists, habitats and sites. Please provide the reasons you believe this search should not be chargeable in your request.

Please note than any search by or on behalf of a developer or landowner seeking to develop land will normally incur a charge and should be submitted using the Chargeable Data Searches request type.

When you receive your search results, you will be sent a unique eMapper link. eMapper is an interactive mapping system which we use to deliver search results.

The main eMapper window comprises of an interactive map of your search area, with your requested search components visible from a menu on the right-hand side. These search components can be toggled on and off, allowing you to visualise sites, habitats, and species records within the search area in various ways. You can also use the ‘Menu’ > Print feature to save PDF maps showing search elements of your choice.

Full search results can be downloaded in PDF, Excel, or shapefile format by clicking ‘Menu’ > ‘Download Report’. Reports can be downloaded in more than one format and customised using several filtering options.

Where available, Local Wildlife Site Citations are also available to download from eMapper in PDF format. In your eMapper window, toggle to show Sites, click on your LWS of choice on the interactive map, and any available documents will appear for download. These documents will also be included automatically if you choose to download your full search results in PDF format.

For a video demonstration of how to use the eMapper system, please follow this link: https://www.youtube.com/watch?v=iay3dA_EKgE.

Specific locations of confidential or sensitive records may be omitted from the search results. Species records are limited to records from the last 50 years unless otherwise specified. If you require a search of all historical records from our database please let us know.

You can request data at any time, but we will usually only deal with your request between 9am and 5pm, Monday to Friday.

● Standard Ecological Data Search Packages will usually be returned the next working day.
● Custom Ecological Data Search Requests or those which are large enough to require a manual quote will usually be responded to within two working days. This may be longer depending on our workload and the complexity of the request. Once agreeing your requirements and the price quoted, we will aim to return the results the next working day.

NEYEDC is able to offer cross-boundary Ecological Data Searches with Doncaster Local Records Centre, and West Yorkshire Ecology Service for standard 2km point and radius searches (area less than 12.56km²). These provide a cheaper alternative with less administration than ordering separately from the respective LERCs. If you search request can take advantage of this service, it will be offered during the request process.

Where ecological data searches are centred in the NEYEDC geographic area and extend into the areas listed above, you can receive data from both Local Environmental Records Centres without having to approach the second LERC. If your ecological data search area is centred in Doncaster or West Yorkshire, but extends into North or East Yorkshire, you will be directed to their Ecological Data Search service.

For non-standard or custom searches (i.e. those that are larger than a 2km point and radius search or equivalent area), Ecological Data Searches will still need to be made to each Local Environmental Records Centre separately. If you have a very small site (polygon) + 2km buffer search that extends into a LERC area with whom we have an agreement, consider submitting the search in point and radius format, which will allow you to make use of the cross-boundary system.

For Chargeable Ecological Data Searches an invoice will be sent by email once the request has been fulfilled. If the invoice needs to be sent to someone other than yourself (e.g. Accounts Department) you can create a billing contact as part of the data request. If your company uses a specific email address to which invoices should be sent (e.g. invoices@), please ensure this is also specified in your request.

If your company uses Purchase Orders, please ensure that you obtain one before making your request, otherwise this can cause delays in our standard turnaround time.

If your company requires us to be set up as a supplier prior to requesting data, the following details should be used:

Yorkshire and Humber Ecological Data Trust (t/a North and East Yorkshire Ecological Data Centre),
Unit 7, Hassacarr Close
Dunnington
York
YO19 5SN

Charity Number: 1075999
VAT Number: 396 5439 45

Bank Details:
Barclays Bank
Account Name: Yorkshire and the Humber Ecological Data Trust
Account Number: 50978213
Sort Code: 20-99-56

If your company requires us to complete a Supplier Form, please send this to info@neyedc.co.uk

Our Payment Terms are 30 Days from the invoice date. Payments should be made by BACS Transfer where possible. Card payments are not accepted. When making payment please state the Invoice Number as your reference.